AI Scribe Compliance 2026 Campaign - GetCompliant by OpsIQ

⚠️ The Problem

On January 16, 2025, HHS Office for Civil Rights (OCR) issued new guidance requiring healthcare practices to demonstrate meaningful physician oversight of AI-generated clinical notes.

Practices using AI scribes (Abridge, Nuance DAX, Nabla) without documented compliance processes face HIPAA violation fines starting at $50,000+ per incident.

What OCR Requires from Your Practice

Business Associate Agreement (BAA) with AI Vendor

Signed HIPAA BAA with Abridge/Nuance/Nabla

AI Usage Policies & Procedures

Written policies for AI scribe usage, review, and correction

Documented Physician Review & Attestation

Proof that physicians reviewed and signed each AI-generated note

Quarterly Spot-Check Audits

Sample audits (20-50 notes) per provider per quarter

Staff Training Documentation

Training logs showing HIPAA and AI oversight education

Risk Assessment of AI Tool

Written assessment of risks specific to your AI scribe system

Campaign Timeline

Phase 1: Education (Weeks 1-2)

Understand OCR requirements and assess your current state

Phase 2: DIY Setup (Weeks 3-6)

Implement policies using free templates and checklists

Phase 3: Automation (Weeks 7-10)

Deploy OpsIQ automated screening tools for ongoing compliance

Phase 4: Audit-Ready (Weeks 11-12)

Final review and OCR audit documentation preparation

Choose Your Compliance Path

🆓 Free: Manual Compliance (DIY)

Best for: Solo practices or small groups willing to invest time in manual processes

What's Included:

🧙 Interactive Compliance Wizard: TurboTax-style guided setup in 15 minutes
📄 Custom Policy Package: Auto-generated policies with your practice info
📋 Audit Checklists: Quarterly spot-check forms tailored to your tools
📚 Training Materials: Customized staff training for your AI systems
📊 Risk Assessment: Pre-filled templates based on your responses
🎓 Education Guide: Plain-English OCR requirements with examples

Time Investment: ~15 minutes to complete wizard + 2 hours/quarter for audits

Start Free Wizard →

⚡ Starter: Semi-Automated ($49/month)

Popular

Best for: Small-medium practices (5-15 providers) wanting to save time

Everything in Free, Plus:

🤖 Automated Spot-Check Tool: Upload 50 notes → Get instant compliance report
📥 Export Audit Trails: Download PDF reports for OCR inspections
📈 Compliance Dashboard: Track audit history and trends
⏱️ 90-Day Audit History: Keep records for compliance documentation
📧 Email Support: Get help implementing your compliance program

Time Savings: ~8 hours saved on implementation + 1.5 hours/quarter saved on audits

Start Starter Plan →

🚀 Practice: Fully Automated ($149/month)

Best Value

Best for: Group practices (15+ providers) needing enterprise-grade automation

Everything in Starter, Plus:

🔄 Batch Upload: Scan 500 notes at once (CSV/JSON)
👥 Multi-User Access: Separate logins for compliance team
📊 Provider Tracking: Per-provider compliance scores and trends
💾 Unlimited History: Keep all audit records indefinitely
🎯 Priority Support: Dedicated compliance consultant available
📄 OCR Audit Generator: Auto-create OCR inspection response docs

ROI: Saves ~20 hours/month in manual compliance work

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🏢 Enterprise: White-Glove Service (Custom)

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Best for: Health systems (50+ providers) or practices under active OCR investigation

Everything in Practice, Plus:

🔌 Direct EMR Integration: Auto-pull notes from Epic/Cerner/athenahealth
📅 Scheduled Audits: Automatic weekly/monthly compliance checks
🤝 Business Associate Agreement: OpsIQ signs BAA as your vendor
👨‍⚖️ Compliance Consulting: Dedicated HIPAA expert on retainer
🎓 On-site Training: Custom staff training at your facility
🔐 API Access: Build custom integrations with your systems

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Don't Wait Until April

OCR audits begin in 90 days. Start your compliance journey today with free resources.

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